Updated: Nov 16
When you are selecting a venue for your wedding there are several things you want to keep in mind:
1.Rental Fees! So many people are floored when they find out how much the rental fees are for certain venues. Hotels and restaurants typically don’t charge a rental fee because they build it in to the costs of your food and beverage and hotels always have a food and beverage minimum (which I will get into on a future blog post) which is normally negotiable. Some restaurants also have a food and beverage minimums, but not nearly as high as hotels and some restaurants can be easier on your pocket book.
As far as venues go, rental fees can be high. So proceed with caution. Read the fine print. There may be some hidden fees associated with your rental so make sure and read the entire contract carefully so you’re not caught off-guard. I’ve experienced venues that charge big bucks if you don’t leave the facility in immaculate condition after your event so look for these kind of hidden fees in your contract.
You also need to make note if the venue provides tables and chairs and if they set them up and tear them down free of charge. Some venues charge for this service; which is ridiculous in my opinion, but make sure you ask. My 12-Month Checklist addresses when to purchase rentals and other key items for your wedding. Feel free to check that out here.
2. Ask for discounts that are offered during certain times of year. Off-peak season is obviously the time you want to book, but if you’re having an outdoor wedding and off-peak season is in July (depending on where you live) you obviously want to consider the timing of your event. Now, it never hurts to ask, “Is this the best price you can offer?” Some venues may experience an unusual slow booking season (and are trying to recover from Covid) and may be willing to cut you a deal just to bring in some business, so do your research and if they won’t come down on the price, at least you asked!
3. Customer Service. If the person you are working with at the venue of your choice is constantly having a bad day, ask for another person to help you – permanently! You want to know that your wedding will be handled by someone that cares as much about your wedding as you do! It’s important your venue rep is responsive to your calls and emails in a timely manner, that they deliver on all of their promises (and make sure it’s ALL in writing) and that they have a good work history with the venue.