Checklist for Postponing Your Wedding
So, You’ve had to postpone your wedding because of Covid-19. I’m so sorry, but there is good news! The good news is that you WILL get to marry the man of your dreams! Maybe not on your ideal date, but does that really matter in the grand scheme of things??? I always tell my brides that the MOST important part of their wedding day is marrying the man they plan to spend the rest of their life with. It’s all about perspective, right? So, chin up!
I have been asked by numerous brides what steps they should take in planning the postponement of their wedding, so I have put things into order here:
1) NOTIFY YOUR VENUE. Most of the venues I have worked with have been so generous and cooperative! I give kudos to all those venues out there who are offering a future date at no additional charge and giving refunds to those brides who simply want to cancel. Your venue should work with you on rescheduling your date. Don’t worry about the rest of your vendors (except your Wedding Coordinator, of course!) at this point. If this is your dream venue, then work out the date with them first and then start notifying all your other vendors.
2) CALL YOUR WEDDING COORDINATOR. Wedding coordinators have also been extremely flexible and if they are currently booked on your date, they can offer to send a representative in their place or offer a refund of some kind. This can get tricky. Some coordinators are charging a re-booking fee. Especially if you choose a peak date in 2021 where they can sell another event at full price. Also, chances are that your wedding coordinator has already put in a large amount of time on your event and we don’t work for free! So, don’t be surprised if some coordinators are not charging a refund. My opinion is that if they are booked on your date and cannot offer a replacement, they should offer a refund for the amount of time that they would work on the day of your wedding.
Your wedding coordinator should also help you in notifying all of your vendors to find out who is available and who needs substituting. If they don’t offer to help you, ask them! I bet they already have an email template in place ready to deploy to all vendors. I know I do!
3) Next NOTIFY THE REST OF YOUR VENDORS. You need to notify IN WRITING your photographer, videographer, caterer, DJ, florist, decorator, rental company, baker, hair and makeup artists, photo booth, linen rentals, bartenders, limo and shuttle service and hotel!
Again, the same rules apply for the venue and wedding coordinator. Some people will offer full refunds or partial refunds while others cannot. We are all struggling in this together, so it’s critical that we all be patient and understanding with one another. This pandemic has been financially harder on some businesses than others.
4) NOTIFY YOUR FAMILY AND WEDDING PARTY. You and your family are going to have to make some tough decisions. There may be an important family member that may not be able to make your new date. Your Maid of Honor may not feel comfortable travelling in or she is starting a new career next year and can’t commit. Don’t take this personally! This doesn’t have anything to do with you and you cannot plan your wedding around other people’s schedules. This is YOUR day and there is Facebook Live!! Have your cousin, who may want to help out, film your first dance on FB Live! With all the media that is available to us there is no reason for anyone to miss out on anything. Your family and friends love you and they want to be there for you, but we live in crazy times right now and the most important thing is for everyone to be safe. They may not be able to be there physically but they’re there in spirit!
5) Lastly, NOTIFY YOUR GUESTS. This is what you built your wedding site for so put it to good use! You can send out an email blast with the subject line of WEDDING POSTPONED and simply ask them to go to your website for futher details. And that’s that! Make sure that ALL of your wedding details are there. For instance, are you still having a ceremony? Can they mail gifts in lieu of attendance? Is the venue the same? Hotel the same? Time? Have your wedding coordinator’s contact info on there, as well! This is what you hired her for…to help you with all the details and logistics.
A good idea would be to have your wedding coordinator proof your postponement announcement on your wedding website to make sure you haven’t left any details out. A second set of eyes never hurts!
Remember, we are all in this together and it’s not the date that counts. It’s marrying your man!